CLUB BOOTH RULES
GREAT LAKES DEPRESSION GLASS COLLECTORS CLUB SHOW - April 27 and 28, 2019
1. Any club member in good standing may bring glassware, pottery, and china to the show to be offered for sale in the club booth provided you work at the show for at least 4 hours. When pricing your items you may want to make some (or all) of your prices attractive to dealers who will be shopping in the club booth seeking items they can purchase at a cost that allows them to subsequently make a profit when they resell those items.
2. If you fail to show for any of your scheduled shifts (totaling at least 4 hours) you will forfeit to the club an additional 20% of the proceeds received for all of your sold items; and, you will lose the privilege of being able to sell at future shows for a period of 1 year.
3. A 10% fee for items sold will be retained by the club to help offset show expenses and general club expenditures.
4. If you will be bringing items to the show to be offered for sale in the club booth please advise the club booth chairperson by no later than the March club meeting of your intention to do so. If you will be identifying your items with an alpha PIN (see rule 9, below) please also advise the club booth chairperson of the PIN you wish to use so any possible duplications can be avoided.
5. Each member is allowed an initial maximum of 50 items to be offered for sale. Members may bring additional items to potentially be sold in the club booth; however, additional items will be unpacked and displayed only as space becomes available.
6. Items for sale must be clean and in good condition. No chipped, cracked, or repaired items are allowed. Only American-made glassware, pottery, and china are permitted. No items made after 1985 are allowed. The club booth chairperson will reject any non-qualifying or dirty items from being offered for sale.
7. The club booth chairperson may limit the number of items initially placed on display to make sale opportunities as equitable as possible for all participants.
8. Each member is allowed to offer for sale only 2 large sets or 2 pieces that are 11” or larger. The club booth chairperson may delay displaying very large sets until sufficient space becomes available.
9. Each item must be neatly and clearly labeled with the owner’s alpha PIN (or name), item number, item description (including its color), and price. These label notations must be the same as the descriptions on your itemized packing list. If you use a PIN it must be two or three alpha characters. Do not use any numbers in your PIN.
See the examples below of representative label formats:
10. Prices must be in whole dollar amounts.
11. A set counts as one item and must be reflected on only one line on your itemized packing list. For example, 8 tumblers intended to be sold together as a set must be listed as just one item on your packing list with a notation in the second column on that list indicating the total number of pieces in the set. For this example you would affix a label to each of the 8 tumblers reflecting the same item number and the total number of pieces in that set (see the 4th label example in rule 9, above). If, however, you intended for the 8 tumblers to be sold individually, each tumbler would need to be listed on a separate line on your packing list and assigned its own, individual item number.
12. Large sets or unusually large items should be packed in a separate box that can be used to repack the set or item when it is sold. In such an instance please include a note about the special box in the description of that item on your packing list. Also, on the label(s) affixed to the set or large item be sure to mention the special box (see the 4th label example in rule 9, above).
13. For two-piece items (such as covered sugar bowls, candy jars, etc.) do not tape the top and bottom together. Instead, you might want to place some soft cushioning material between the top and bottom. Taping a top and bottom together is unhelpful. It creates difficulty for shoppers who want to inspect the underside of the top and the upper edge of the base when considering whether to purchase the item. It also holds up the checkout line (which is especially problematic during very busy periods) if prospective purchasers ask club booth workers to remove the tape so the item can then be thoroughly inspected. Be sure to affix a label to the top and an identical label to the base of two-piece items using the same item number for both labels (see the 3rd label example in rule 9, above). Also, be sure to reflect in the second column on your packing list that this item consists of 2 pieces.
14. Affix labels on your items where they can easily be seen without shoppers having to handle an item to try to find its description and price. This is important because doing so helps minimize unnecessary handling that can result in possible breakage of your item if it happens to be dropped, as well as other items it might fall on. Do not place any label on the bottom/underside of an item where the label cannot be read without having to pick up the item and turn it over. Also, for plates, be sure to place the label at the upper edge of the plate where it can easily be seen and read when the plate is displayed standing upright in a plate rack.
15. If a price differs on your packing list from the price on the label affixed to that item it will be sold for the price on the label. If this occurs club booth workers will write a note on your packing list describing this disparity. Prices may not be changed by anyone once your items have been delivered to and displayed in the club booth.
16. List all of your items on just one packing list regardless of how may boxes of items you may be bringing to the club booth. Do not make a separate packing list for each box of items You may make an optional, back-up copy of your packing list for your personal records. The original packing list must be given to the club booth chairperson when you bring your items to the show. Club booth workers will use that list to record your sales and determine how much you will be paid. If you choose to make a back-up copy of your packing list please retain that copy for use after the show ends on Sunday when you may transcribe your sales from the original packing list in the club booth cashier’s book to your copy of that list. The original packing list must not be removed from the cashier’s book at any time. The club will not provide you a copy of your original packing list or any other list showing your sold items.
17. You must sign the release at the bottom of each page of your itemized packing list relieving the club from responsibility in the event of theft, loss, breakage, errors, etc.
18. Items for sale must be packed in boxes. If you wish, your empty boxes can remain at the show site. In such case the empty boxes will be moved to a storeroom where they can be recovered at the end of the show. If you bring more than 50 items to be sold the additional items must remain packed in boxes placed under the display tables in the club booth area where they can be accessed by club booth workers as space becomes available to display more items. In all instances the sides and the top of your boxes must be clearly marked with your name. Please pack your items carefully to avoid breakage. Do not expect club booth workers to have to handle extremely heavy boxes.
19. Do not use newspaper to wrap your items. Items packed in newspaper will not be unpacked or displayed. Use clean, unprinted paper or other wrapping materials.
20. You must bring your boxes of items to the club booth Thursday, April 25, between 10:00 am and 4:00 pm or Friday, April 26, between 8:00 am and 4:00 pm. Plan to arrive as early as possible to ensure that display space and help are available and bearing in mind that dealers will be permitted to shop in the club booth anytime after 10:00 am on Thursday. (Note: If you are helping with show setup on Thursday morning you may bring your boxes to the show before 10:00 am that day and leave them in the club booth area. If you wish, club booth workers will unpack your boxes.)
21. You are expected to unpack up to the first 50 items from your boxes and help set them out for display. When doing so it is important to write a checkmark “ü” or an “x” in the 3rd column on your packing list for each item that has been unpacked and displayed. Assistance with unpacking will be provided for members with physical disabilities or those who are performing other show responsibilities when it is time to set out items for display in the club booth.
22. You must pack and remove your unsold items from the club booth on Sunday, April 28, after the show ends at 4:00 pm. No packing of unsold items is permitted before the show officially ends.
23. Checks for sold items will be distributed as soon as possible at an upcoming club meeting. Ideally this might occur at the very next meeting. However, depending on time constraints, availability of the club members who have to reconcile all of the club booth sales, and how many complications might arise, a delay in issuing and distributing checks is possible. If you prefer to have your check mailed to you when it is ready you must give the club booth chairperson a self-addressed, stamped envelope when you bring your items to the show or when you pick up your unsold items at the conclusion of the show.
24. Any unsold items inadvertently left in the club booth when the show ends will be brought to the club meetings in April and May. Any remaining unsold items that are not claimed at those meetings will become the property of the club.